The Honor Flight Expo will be held on Friday February 27th, 2026 from 4:00 p.m. – 7:00 p.m. at the Crystal Gateway Marriott in Arlington VA. Setup for the Expo is Friday from 3:00 p.m. to 4:00 p.m.
For Profit Businesses will be assessed a $50 fee for the Friday Expo. Not For Profit entities may participate at no cost.
There will be a limited number of exhibitor tables offered for Saturday, February 28th, at a cost of $99.00. The hours of Saturday for exhibitors is 8:00 a.m. – 4:00 p.m. Exhibitors who are selected and confirmed for Saturday will be notified prior to the Summit. The deadline to request consideration for Saturday is January 15th, 2026.
Please note – there is a limited # of tables with access to electricity. These tables will be assigned on a first-come first-served basis. All Expo exhibitors requesting electricity will be notified prior to the Summit. The cost for electricity is $50.00. If you are not assigned a table with electricity, you will not be able to request it the day of the Expo.
All tables must be broken down and cleared out after 7pm on Friday. If you are one of the Saturday exhibitors, you must still break down your table in the main ballroom on Friday evening. A storage area on the main floor will be provided to store and lock your merchandise overnight. Tables will need to be broken down by 4:30pm (hotel set up for dinner) Saturday and exhibitors should take merchandise with you as there will NOT be overnight storage on Saturday.
Honor Flight Expo Reminders:
Your table MUST remain manned and cannot be merely a display/info table.
Due to limited availability each organization will receive (1) 8′ table. You may bring (1) additional table if needed but must be set up within the set allotment area. Two (2) chairs will be provided.
NEW this year – a Saturday lunch buffet is being offered to our exhibitors for the cost of $30. Please identify on the registration form if you are interested. Otherwise, please feel free to bring in or order in lunch on your own.
If you will need an electrical outlet for your table, please indicate this on your registration.
There will not be swag bags this year so we will not be collecting swag. If you wish to hand out swag, please be prepared for up to 400 attendees that could pass by your table. If you need to ship swag or other materials in, it will be at your own expense and there are storage fees per day if delivered too early. Please coordinate with the hotel to minimize any fees. You can ship it to: